A well-reputed company is seeking a Back Office Engineer / Internal Sales professional for its Oil & Gas Division.

Roles & Responsibilities: Back Office Engineer / Internal Sales Job in Kuwait

• Receive inquiries from sales personnel and identify the responsible Manufacturer.
• Distribute segregated inquiries to the appropriate Manufacturers.
• Conduct timely follow-ups with Manufacturers to obtain responses.
• Coordinate with the Sales Coordinator for tender purchases, issuance of bank guarantees, and preparation of other supporting documents.
• Upon receipt of offers, conduct a technical evaluation, identifying any deviations and assumptions.
• Discuss the next course of action with the relevant Sales personnel.
• Once technical details are finalized, collaborate with the Sales person and Manager for costing.
• Prepare techno-commercial offers and hand them over to the Sales Coordinator for tender document completion and submission to the end-user.
• Evaluate tender results, follow up on submitted offers, and coordinate with the Sales person to receive Purchase Orders (PO).
• Address any client clarifications or concerns by liaising with the Manufacturer and Sales person, taking necessary actions.
• Cross-verify PO items, quantities, terms, and conditions against the proposed quotation.
• Submit Performance Bank Guarantees (PBG) if necessary.
• Upon PO confirmation and advance payment collection (if any), prepare a Certificate of Receipt (COR) and reconfirm with the Sales person, then hand over to the Sales Coordinator.
• Post-order, ensure order confirmation from the Manufacturer and PO copy from the Procurement team.
• Consistently follow up with the Procurement team to ensure timely production and delivery of materials.
• Inform the Sales person of any concerns during post-order/execution stages and keep them updated on the delivery schedule.
• Notify the Sales Coordinator once the order is in stores for the preparation of stickers/tag plates, delivery notes, and invoices for client submission.
• Coordinate with the Sales Coordinator and Sales person for delivery scheduling, gate pass arrangements, and other logistics for smooth delivery.
• Ensure the collection of acknowledged invoices and delivery notes, handing them over to the Sales Coordinator for further proceedings.
• Prepare and store both soft and hard copies of all tender documents, delivery notes, invoices, and supporting documents.

Qualifications: Back Office Engineer / Internal Sales Job in Kuwait

• A Bachelor’s degree in Mechanical Engineering is preferred.

Application Instructions:

Interested candidates, please send your CV to hrecruitment172@gmail.com with a proper subject line.

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